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What We Accept
Hippocampus Magazine enthusiastically considers unsolicited, previously unpublished creative nonfiction submissions in the following categories:- memoir excerpt – a self-contained portion (chapter or selection) of a larger, book-length work – 4,000 words max
- personal essay – a short narrative reflecting on a particular life experience or observation – 4,000 words max
- flash creative nonfiction – 800 words max
- For our small press submission guidelines, visit our Books by Hippocampus page (closed from March 1 - Aug. 1. 2018)
- Our articles section (review, interviews, etc.) is by assignment only, and handled by our section editors
More On What We're Looking for... And What We're Not
Please read our current and past issues to familiarize yourself with our publication. We like quirky, we like edgy, we like witty, we like gritty, we like smart, we like diverse voices. We root for the underdog, and we appreciate resilience. We like pieces that take us to new places, we like to be moved, and, most of all, we like pieces that stick with us. We’re interested in hybrid forms and unique structures (that work in an in online format.) We entertain science, nature, and travel pieces that offer a personal element.
We do not accept
fiction, poetry, academic papers, editorials, political/social
commentary (read: diatribes), satire, or criticism. Also, since we're an online
publication, we tend to not accept pieces that may require special text
formatting/extra programming, or that include lots of footnotes. We prefer not to accept anonymous work.
Because of our response time, we may also not be the best place for timely pieces, such as an essay that reflects on a current event or holiday. (A newspaper/commercial magazine/specialty website with shorter lead times may be more ideal for these!)
We do not accept story pitches, and we do not accept submissions by email or mail. [We make rare exceptions to the mail in extenuating circumstances where a writer does not have access to the internet and/or a computer, such as incarceration, hospitalization, or other sensitive situations.]
Publishing Overview
- As of 2018, Hippocampus publishes 10 new issues per year: January/February, March, April, May, June, July (a special annual theme issue), August, September/October, November (a special contest issue featuring winner and finalist stories), and December.
- New issues typically go live the 1st of the month, but in cases of the 1st falling on a weekend or holiday, sometimes they'll be released the first Monday or non-holiday day of the month.
- Regular monthly issues and our theme issue feature about 8-10 new CNF pieces and an articles department (reviews, craft, writing life, interviews); our two double-issues offer expanded content, up to 15 pieces of CNF, and an articles department. Occasionally, we post news updates and additional articles throughout the month.
Guidelines: Word Count, Formatting and Submission Information
Please note: submissions not following our guidelines, below, will be automatically declined without explanation. Our blind reading process is important to us, and names on manuscripts/in filenames is the most overlooked rule. Please take care in your submissions to us and all literary journals.
Aside from fitting our gene, submissions should be:
- no more than 4,000 words in the memoir and essay category
- no more than 800 words for flash creative nonfiction pieces
- double-spaced
- page-numbered
- in a standard web/print font, such as Times New Roman or Arial in 10-12 pt. font. (No courier, or comic sans, please.)
- free of your name or other identifying/contact information in the manuscript, header, and filename; you do not need to attach a cover page with your manuscript as that information is request in the submission form itself
Other Information (Multiple/Simultaneous Submissions/Repeat Contributors):
- Do not send us multiple submissions.
- Hippocampus will only accept one submission at a time from an author; we will automatically decline any additional submissions, keeping only the first active in our queue. The exception is during contest or theme issue calls, in which you can have a regular submission AND a contest or theme submission under consideration at the same time.
- You may also have a book query and an essay under consideration with us simultaneously.
- If you are interested in submitting more than one piece to us, please wait until you receive a decision on one before submitting another.
- Effectively Aug. 1, 2017, Hippocampus will only publish work by a specific contributor once per calendar year; if you’ve been accepted by us, please wait until the following calendar year to submit again (this allows for us to have the most variety of voices possible.) The exception is contest and special theme issues, which are open to all.
- We accept simultaneous submissions, under the condition that you will withdraw your work from us if it is acceptable elsewhere.
- Use Submittable’s “withdraw” feature, not email; this is so the status is changed and alerts given in the system. Again, please do not withdraw via email; we do not manage submissions by email.
- Why is withdrawing important? If not removed from the queue, your submission will continue through our editorial process, meaning our volunteer reading panel reads and comments on your work; if your work is no longer available, we’re sure you’ll agree this is not a good use of anyone’s time.
How to Submit Your Work
Regular submissions require a $3 fee ($1.91 goes to Hippocampus after Submittable’s fee.) Learn more in this blog post.
Cover Letter:
A cover letter is not required. If you submit one, you must use the
cover letter field, not as a page within your uploaded document; then,
please know your letter is not visible to the reader panel. Your work
will stand alone in our blind reading process, the way it should be.
Submission Turnaround Time
- We will respond to everyone who submits, but please be patient. Typical turnaround time is 3 to 4 months.
- We accept—and expect—simultaneous submissions so, if another publication picks up your work in the meantime, please let us know via Submittable, as noted earlier (not through email).
- We accept submissions on a rolling basis. If we accept yours, we'll let you know in which issue it will appear. Sometimes there is more lead time than others.
Terms of Publication
- By
accepting publication, the author grants Hippocampus Magazine one-time
electronic rights and one-time print anthology rights.
- By accepting publication, the author gives Hippocampus Magazine the right to publish the work on hippocampusmagazine.com, to archive it indefinitely as part of the issue in which it appeared, and to be included in future anthologized print or electronic editions of our publication. (Note: In some cases, we’ll re-feature archived work on the homepage; this does not constitute a new publication.)
- Authors whose work is selected for publication will receive a contract outlining these terms in more detail.
- If
we accept your story, you will receive notification via Submittable’s
email system, so be sure you are set up to receive those notifications
and periodically check your spam or promotion (or other filtered boxes.)
Your story will also change to “accepted” status in Submittable. Also,
if you change your email address, be sure you update your Submittable
account so you don’t miss a notification.
- If we accept your story, you must respond to us with your intentions within 30 days; we’ll send one reminder email. If you do not hear back from you, we’ll assume you no longer wish to publish this particular piece with us. We will then change the status in Submittable from "accepted" to "withdrawn."
Compensation
Hippocampus Magazine is an independent, volunteer, mostly editor-funded effort. As of January 2017, we offer a $40 honorarium to authors whose work is accepted in the memoir, essay, and flash categories. If your story is selected for publication, your payment will be issued via PayPal within 60 days of the date of publication.
Other perks and opps:
- One contributor from each issue can win bragging rights AND a prize if their piece is deemed “Most Memorable.”
- Also we have an annual contest, The Remember in November Contest for Creative Nonfiction which offers a grand prize of $1,000.
- Contributors receive a discount on HippoCamp, our annual creative nonfiction conference, as well as special recognition on the conference name badge.
OTHER NOTES - Communication Channels
Added this new heading 8/16/2017 due to personal boundaries being crossed more often:
Please only correspond with us through email or Submittable; the magazine nor individual editors do not
use the Hippocampus or personal Twitter or Facebook accounts, especially
Facebook Messenger, for professional and official communication. We DO use these channels for general audience engagement,
but not to talk submissions, whether for the magazine, books division,
or our annual conference. Thank you for helping us streamline our communication. (Note: We’re firm believers in the email charter; give it a read and see how you can help save inboxes everywhere!)
About Passing on Submissions
Just
because we pass on a particular submission does not mean it does not
have merit — we publish 8-10 pieces in regular issues and 12-15 in
expanded double-issues, and this often means turning away strong work.
Sometimes it's as simple as an essay with similar theme or style was
recently published. Do not take editorial decisions personally. Just
sitting down and getting your thoughts on paper is a task for which you
should feel great pride—not everyone can do it. Every piece of writing
has value. We feel it is important to spread the message of being
persistent and diligent in your search for publication. Never let
rejection discourage you from sharing your story. Just because it is not
right for us or right for us at this time does not mean it will not
find a more fitting or timely home. Write on.
Our anthology series is open for submission for two forthcoming titles. Please refer to our full submission guidelines for full details.
Ink
This anthology will celebrate print media—magazines and newspapers—from the pre-digital age. We want to hear stories from all parts of these operations, from the newsroom to production. We want to hear from those who worked for small town papers and big city dailies. We want to hear about how these publications built community, impacted change, celebrated local milestones, or mourned national tragedies. We want to hear how people chased stories, and we’re interested in the stories behind those with the bylines. We want to hear how your printed words made a difference—as well as how your career affected you.
Note: We’re not interested in individual reflection per se, but rather compelling essays with a clear narrative arc.
Main
This anthology will celebrate small town America. We want to hear about small family-owned businesses, such as the stores and specialty shops that used to rule Main Street America. What did you family sell? Make? Fix? Build? How did these businesses define you or your family members? How did they evolve over time? While we’re open to all time periods, we’re most interested in business that began in the pre-Internet era—and we’re especially interested in places that span generations.
Note: We’re not interested in individual reflection per se, but rather compelling essays with a clear narrative arc. Place and sensory detail will be important in these essays, too. We want these places to come alive through your words.
Other details:
- Deadline for both: March 30, 2019
- Word count: Up to 5,000 words for anthology submissions
- Submission must be free of your name in document/file name/headers, etc.
- Details: If your piece is selected, you’ll receive a $25 honorarium and two contributor copies.
Hippocampus Magazine is awarding four full scholarships to HippoCamp 2019. One will definitely be awarded to a full-time undergraduate student, one will be awarded to a full-time graduate student, and for the other two student status does not matter.
For this scholarship competition, we’ll consider quality of writing, financial need, and ambition, so we’re looking for a writing sample and some additional information.
How to Apply
Essay theme: Lessons Learned – up to 750 words
Hippocampus Magazine’s three-fold mission is to entertain, educate, and engage readers and writers of creative nonfiction. Our annual conference fulfills all three aspects of our mission, but especially the educate part.
For this essay contest, we’d like to hear about a writing lesson that had a profound impact on you. It can be straightforward, such as a teacher or book that inspired you, or it can be more abstract.
Along with your essay submission (an uploaded doc) and basic biographical information, you’ll also be asked to provide responses to two required open-ended responses as part of the application form; you’ll have 200 words max for each section:
1) How would you benefit from attending a professional development conference for writers, such as HippoCamp? Please be specific, focusing in on this time in your life, at this stage in your career, about what you hope to gain, where you hope to go from here.
2) Please explain how and why you need this scholarship; for example, from a financial perspective, how would this prize help you participate in an event that you might not otherwise get to attend?
TIP: We highly recommend working on the application questions in a Word document, outside of the Submittable form, so you can spend time and/or save your work, rather than work directly in the form. Then, you can return to the form and paste in your answers. This also is a great way to ensure your responses are the right word count.
Deadline:
- Submit by May 1, 2019
Judging:
- A panel of HippoCamp 2019 committee members will read all entries, and decisions will be based on the quality of writing, articulation of goals, and financial need.
- Decisions will be made by May 15
Prizes:
- Grand Prize Award (4): Complimentary full conference registration to HippoCamp 2019 ($479 value) and the pre-conference workshop for your choice ($65); plus, a $150 travel stipend. (TOTAL PRIZE VALUE: $694)
- Two runner-ups will receive a partial scholarship ($200) toward the conference registration.
- The winning essay, as well as runner-ups, may appear as a blog post at Hippocampus Magazine’s website.
Rules and Eligibility:
· The grand prize is for complimentary conference registration and a $150 travel stipend only, and it does not include hotel accommodations; please take that into consideration before you enter, as we want to be sure the winner is able to attend; hotel and travel information is located on the conference website under “Location & Lodging.” (You may use the $150 travel stipend as you wish, such as toward lodging, train ticket, etc.)
· Winner must accept prize by May 30, otherwise it will be forfeited and will be offered to the first runner-up.
· Attendees who already have registered for the conference may still enter the essay contest; if someone already registered should win the grand prize or runner-up prize, their conference registration will be refunded (minus the EventBrite or credit card processing fee, for which our organization has already paid.)
· Hippocampus Magazine and HippoCamp staff and volunteers, their relatives, spouses and current mentees/students, are not eligible to enter. Winners of the 2018 scholarships and partial scholarships are not eligible to enter.
· Note that travel stipend will be issued prior to the conference on the honor system; if for some reason recipient does not/cannot attend; it will be expected that the award is returned.
Submitters: Please include your original title (in case you changed that) and date of your first submission in your cover letter; this will help us keep track of its progress.
Note: Submitting a revision does not guarantee acceptance; it is vetted just the same.
If you use this category and were not invited to re-submit, your submission will be declined.
